Department Coordinator, Visual Arts

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I certify that all information given by me on this application and any materials provided during the interview process are true and correct. I understand that false or misleading statements made by me or omissions of any kind on this application or in any materials provided during the interview process are sufficient cause for denial of employment or for dismissal if I am already employed, no matter when the misleading statements or omissions are discovered.

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I understand that, if I am hired, my employment is not for any definite period of time and is “at will”. I am free to terminate my employment at any time for any reason, as is the Walker Art Center. I understand that no one has authority to offer me employment on any basis other than at will, unless the offer is made in writing and signed by the Executive Director and/or the Director of Human Resources, Walker Art Center.

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The Walker is currently seeking an exceptional Department Coordinator to provide administrative support to our Visual Arts Department. This position is the initial point of contact for Visual Arts – be it in person, by phone or virtually – both externally and internally.

RESPONSIBILITIES INCLUDE:

  • Maintain calendars and files; plan, coordinate and schedule meetings, conferences, various events and make travel arrangements within the US and internationally.

  • Process and/or draft correspondence and other written material as requested.

  • Assist with the coordination of symposia related to exhibitions and programming.

  • Serve as a liaison with internal staff and external contacts regarding Visual Arts initiatives, upcoming events, office logistics, etc.

  • Organize and synchronize administrative needs around Visual Arts’ exhibition openings, including maintaining VIP lists, save-the-date and opening invitations, hotel reservations, itineraries, special events, comp lists, RSVPs, mailing catalogues, and coordination of staff tours.

  • Coordinate travel /accommodations for artists, consultants, and other museum guests as requested. 

  • Coordinate and assist with Fellow and Curatorial assistant hiring process. Print applications; schedule interviews; arrange travel and accommodations; prepare reimbursements; assist with orientation development

  • Sort and distribute departmental mail; reply to unsolicited correspondence as requested.

  • Provide support for Visual Arts Acquisitions Process and other special assignments, as requested, i.e. Annual Report, Avant Garden, etc.

 QUALIFICATIONS:   

  • 2+ years administrative support experience; preferably 1+ years working for senior level managers.

  • Must possess professional maturity and be engaged, proactive, organized, and committed to administrative work.

  • Knowledge of standard office practices, composing business correspondence, operation of common office equipment, excellent/accurate word processing skills, and proficient computer knowledge (Outlook, Excel, Word, PowerPoint).

  • Working knowledge of budgetary practices and fiscal control techniques preferred.

  • Must be able to organize work, set priorities, and follow-up on assignments with a minimum amount of direction.

  • Experience scheduling meetings and arranging travel (international and national) and associated hosting.

  • High degree of discretion and responsiveness as well as an ability to be flexible and anticipate needs.

 SCHEDULE & COMPENSATION:

  • Full-time, non-exempt; salary to mid-$30s, depending on experience; excellent benefits package, Walker membership and discounts, and the opportunity to work alongside talented individuals as well as support some remarkable artists, events, and programming.

For Consideration: submit a cover letter,resume and professional references. Applications will bereviewed on a rolling basis until the position is filled, with priority givento applications received by end of day on Friday, January 4, 2019.

The Walker is committed to being an inclusive workplace as well as increasing diversity in our workforce. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. We are an EOE/AA employer dedicated to fair and inclusive employment practices for all individuals. 

Location: Full-time in Minneapolis, MN
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Apply at: https://walkerart.hiringthing.com/job/97643/department-coordinator-visual-arts