The Walker Art Center has a current opening for an exceptional and accomplished Executive Assistant. This integral and indispensable position is responsible for managing the day-to-day support needs of the Executive Director, contributing to her overall efficiency and effectiveness through insight, planning, and agility. We are seeking a professional who thrives in a dynamic environment, who can juggle multiple priorities, and who can exercise creativity and good judgement in a variety of situations.
Primary Responsibilities Include:
Oversee schedule/calendar of the Executive Director; includes appointments with staff, trustees, and outside constituents. Responds appropriately with scheduling, delegating or dismissing requests consistent with Executive Director’s priorities. Personally handles requests directly where appropriate.
Prepare complex, sensitive, and confidential correspondence, documents, agreements, reports, forms, directives, and other communications.
Flawlessly plan, coordinate and schedule meetings, conferences, various events and complex travel arrangements.
Represent the Office of the Executive Director with hospitality, courtesy and tact in regard to programs, activities, policies, and procedures to trustees, staff, and/or outside organizations and the public.
Serve as liaison to 40-member Board of Trustees that includes preparing correspondence, scheduling meetings, coordinating special events, organizing agendas and mailings, and other assistance as requested.
Given the scope of the role and level of responsibility we require a minimum of 5+ years' experience providing executive-level administrative support
Ability to quickly develop positive, trusting relationships with colleagues at all levels, trustees, and the public
Strong commitment to diversity, equity, access and inclusion; strives to be informed, mindful and alert
Sound project management skills (timelines, budgets and resources) with a proven ability to successfully undertake multiple priorities
Excellent written and verbal communication skills with a high level of discretion and diplomacy
Ability to anticipate issues as well as maintain confidentiality and discretion are essential
Proficiency with word processing, spreadsheets, web and presentation software
Salary dependent on experience, exempt, Full-time (35 hours per week), M-F with flexibility to work nights and weekends, as required
Excellent benefit package with generous 403(b) contributions
Walker membership and museum discount, and opportunity to work alongside amazing colleagues as well as support some incredible artists and programming
The Walker is committed to being an inclusive workplace. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities and audiences we serve. We are dedicated to fair and inclusive employment practices for all individuals.