Executive Assistant

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PLEASE READ THE FOLLOWING CAREFULLY:
I certify that all information given by me on this application and any materials provided during the interview process are true and correct. I understand that false or misleading statements made by me or omissions of any kind on this application or in any materials provided during the interview process are sufficient cause for denial of employment or for dismissal if I am already employed, no matter when the misleading statements or omissions are discovered.

I authorize the Walker Art Center to investigate all information contained in this application and any materials provided during the interview process. The employers, schools, or individuals named are authorized to give information regarding my employment, character, and qualifications and are hereby released from all liability for issuing such information. I also release the Walker Art Center and its representatives from all liability for seeking, gathering, and using such information to make employment decisions.

I understand that, if I am hired, my employment is not for any definite period of time and is “at will”. I am free to terminate my employment at any time for any reason, as is the Walker Art Center. I understand that no one has authority to offer me employment on any basis other than at will, unless the offer is made in writing and signed by the Executive Director and/or the Director of Human Resources, Walker Art Center.

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The Walker Art Center has a current opening for an exceptional and accomplished Executive Assistant.   This integral and indispensable position is responsible for managing the day-to-day support needs of the Executive Director, contributing to her overall efficiency and effectiveness through insight, planning, and agility.  We are seeking a professional who thrives in a dynamic environment, who can juggle multiple priorities, and who can exercise creativity and good judgement in a variety of situations.

Primary Responsibilities Include:

  • Oversee schedule/calendar of the Executive Director; includes appointments with staff, trustees, and outside constituents.  Responds appropriately with scheduling, delegating or dismissing requests consistent with Executive Director’s priorities. Personally handles requests directly where appropriate.
  • Prepare complex, sensitive, and confidential correspondence, documents, agreements, reports, forms, directives, and other communications.
  • Flawlessly plan, coordinate and schedule meetings, conferences, various events and complex travel arrangements.
  • Represent the Office of the Executive Director with hospitality, courtesy and tact in regard to programs, activities, policies, and procedures to trustees, staff, and/or outside organizations and the public.
  • Serve as liaison to 40-member Board of Trustees that includes preparing correspondence, scheduling meetings, coordinating special events, organizing agendas and mailings, and other assistance as requested.
  • Given the scope of the role and level of responsibility we require a minimum of 5+ years' experience providing executive-level administrative support 
  • Ability to quickly develop positive, trusting relationships with colleagues at all levels, trustees, and the public

  Essential Qualifications:

  • Strong commitment to diversity, equity, access and inclusion; strives to be informed, mindful and alert
  • Sound project management skills (timelines, budgets and resources) with a proven ability to successfully undertake multiple priorities
  • Excellent written and verbal communication skills with a high level of discretion and diplomacy
  • Ability to anticipate issues as well as maintain confidentiality and discretion are essential
  • Proficiency with word processing, spreadsheets, web and presentation software 

Position Specifics:

  • Salary dependent on experience, exempt, Full-time (35 hours per week), M-F with flexibility to work nights and weekends, as required
  • Excellent benefit package with generous 403(b) contributions
  • Walker membership and museum discount, and opportunity to work alongside amazing colleagues as well as support some incredible artists and programming

The Walker is committed to being an inclusive workplace. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities and audiences we serve. We are dedicated to fair and inclusive employment practices for all individuals. 

Location: Full-time in Minneapolis, MN
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